This agreement is subject to updates and revisions. Last updated December 2024 for RollerCon 2025
1. OVERVIEW
RollerCon (“RC”) issues media credentials annually that give media passholders permission to capture RollerCon events for that year with professional equipment, and entitle the bearer to special media access areas. All RollerCon staff and attendees – including Credentialed Media – are subject to the terms of the RollerCon Code of Conduct.
All Media Passholders may shoot at will – when they want, where they want, within the parameters of this agreement, the access levels granted by their credentials, and guidance provided by RollerCon staff. At-will shooting does not accrue RollerCon volunteer hours.
Passholding attendees who DO NOT HAVE RollerCon Media Credentials may capture photos and videos on private phone cameras but do not have permission to use professional grade equipment are not given access to Media areas. Whether their gear may be considered “professional grade” is entirely at the discretion of the RollerCon Media Manager and leadership staff.
2. REQUESTS AND CRITERIA
To request media credentials, complete the RC media credentials request form by the deadline. The Media Credential Request is open from April 1st – July 1st.
Requests cannot be accepted after the deadline has passed. Credentials cannot be approved at RollerCon. RC staff will do our best to respond to requests within a week of submission. To check on the status of your request, you may email rollercon@gmail.com . But please be patient. We will confirm your request via email when we process them.
3. CREDENTIAL PASS CATEGORIES
RC classifies Media Passholders into two categories:
- Media Credentials (can be added to a pass that you have purchased)
- Comped Media Passes which include credentials (off-skates only)
Media Credentials give the bearer permission to use professional equipment and enter media-only areas. We do not offer comped Media passes with skater privileges, but media credentials can be added to a Skater or MVP pass that you have purchased.
Comped Media Passes are OFF SKATES only. Comped off-skates Media passes are offered to photographers who have returned to RollerCon after posting public galleries in our RollerCon Photo Album. Photographers who accept assignments and provide photos for RollerCon use and social media sharing are prioritized for Comp Pass approval.
4. OWNERSHIP
The photos and videos you take at an RollerCon are your property. As a condition of your approved media credentials, your application grants permission to RC to use and share photos and videos you share on RollerCon social media pages, groups and feeds, in our Photo Album, and in social media with RollerCon tags. We will always make our best effort to credit and link to the Media Passholder. You grant RollerCon the right to crop or treat the photographs, but we try really hard not to do that without asking first. We prefer that you give us the size we need with your watermarks. We typically request photos by posting our needs (including size and subject matter) in our RollerCon Media Group, a fb departmental chatroom.
RC may request your permission for specific use of a photo or video. Terms of the usage agreement are made by agreement of the photographer and/or media organization and RollerCon.
5. LIVE BROADCAST AND TV/VIDEO COVERAGE
RC has exclusive broadcast rights to all RC events and works closely with its official broadcast partner(s) and the Expo staff. No professional camera crews other than those credentialed by RollerCon may film or broadcast private RollerCon convention events. Professional (ie TV) filming at Expo may require city permits. Permits are not issued by or during RollerCon, they must be requested (to the City of LV) at least 30 days in advance.
6. PROPRIETARY RIGHTS AND RESTRICTIONS
Media Credentials give you limited, non-exclusive, and non-transferable license to take and use photographs and video of RollerCon events. All RC attendees – including media – are required to have their RC wristband on them at all times during the convention. Credentials and passes are non-transferable; you may not give or loan your credentials or pass to another person for any reason.
RollerCon attendees sign the digital equivalent of a media waiver when they purchase their RollerCon passes. The waiver acts as a model release for our photographers. There are also signs posted at the venue that notify every person who enters that they are agreeing to being photographed. However, commercial sales of images from the Event may require separate, specific, signed model releases from any identifiable person in the image. You are responsible for obtaining the proper releases. Prints and media may only be sold by the photographers at RollerCon if the photographer has a vendor booth or is working with a vendor who has a booth.
RollerCon photos may not be sold for use as stock photography.
You may not use, distribute, exhibit, reproduce, adapt, display, or publish any audio or visual accounts of the Event(s), other than in the manner described in this agreement. Nothing in this media credentials agreement authorizes or allows you to violate any trademark, copyright, or other proprietary right of RollerCon, our host hotels, our venue, our sponsors, the leagues, the teams, and/or the skaters.
You agree not to post photos and videos that are not in the spirit of RC’s values and Code of Conduct. This includes, but is not limited to, posting images to websites that rely heavily on nudity, sexual content, violence, obscenity, and/or websites that advocate illegal behavior or discrimination based on race, gender, and/or sexual orientation. Absolutely no photos that contain nudity – intentional or otherwise – may be posted, displayed, published or sold.
Code of Conduct violations, inappropriate behavior, misuse of media credentials and/or misuse of RC passes may result in immediate loss of media credentials and/or RC pass, removal from convention grounds, denial of media credentials for future RC events, and/or banning from future RC events.
8. WORKING WITH ROLLERCON SPONSORS
This agreement does not cover your relationship with RollerCon sponsors and vendors. RollerCon recommends to Sponsors to arrange usage agreements directly with Media Passholders. If we have your permission, we may give your contact information to Sponsors who ask for it for this purpose.
9. CREDENTIAL USAGE & LOCATION ACCESS
Credentials do not guarantee you unrestricted access to all areas. RC staff reserve the right to designate any event as “closed to media.” Media Credentials provide limited, revokable access to areas where media credential access is provided. This includes;
MVP-only Training Area:
Media Credential holders may enter classes for media-related purposes, but may not wear or carry skates while shooting. You are expected to obey directions given by class session instructors and staff while in the area, especially if an instructor asks you to leave.
Roller Derby Games:
Your ability to shoot on the roller derby track is completely at the discretion of RC and game officials. Media credentials do not guarantee a track floor shooting position. If you are allowed to shoot from designated photo boxes on the track, you may only move to and from these areas at half-time and during official time outs. In addition to RC staff, game officials have the authority to require media passholders to move to a different location or to leave the track altogether at any time.
Media Passholders agree to avoid obstructing the view or impacting the safety of any fan, skater, official, and/or other attendees of RollerCon Events. Please also make every effort to not interfere with skating or gameplay in any way. This includes—but is not limited to—standing in the path of skaters and officials, blocking the penalty box, or blocking team coaches and officials from seeing the track at any time.
Skate Park:
For safety reasons, RollerCon Media Passholders may not be permitted to enter the skate park without signing the RC Skate Park Photographer Waiver. All Media Passholders are welcome to photograph skate park events from outside the fence.
10. ASSUMPTION OF RISK AND RELEASE
You assume all risk and danger incidental to the sport of roller derby and roller skating in the park and other RollerCon convention locations, as well as any risk or danger reasonably foreseeable while on the grounds of the venue. You release RollerCon, its employees, members, directors, officers, sanctioned tournament and host sites, title sponsors, participating skaters, volunteers, assigns, and all agents thereof from any and all liabilities resulting from injuries or personal property loss occurring before, during or after actual play, or while otherwise at the Event venue or any associated RC events. It is the Media Passholders’ responsibility to give skaters the right of way.
11. INSURANCE, SAFETY & INJURIES
All RollerCon attendees, including Media Pass Holders in all categories, must sign the RollerCon Registration waiver to attend skating events. Media Passholders are not required to purchase insurance from our approved insurers, but if they do not, they are not eligible to make claims. In case of injury, attendees with approved insurance coverage may make insurance claims. Accident medical insurance coverage, if purchased, is only in effect for sports-related injuries that occur while working in the skate park or in the center of the roller derby track. RollerCon-approved Insurance coverage does not cover “trip and fall” or other types of injuries outside the track boundaries or skate park fences.
12. INDEMNIFICATION
You agree to indemnify, defend, and hold RollerCon and its officers, directors, and representatives harmless from and against any and all claims, actions, damages, liabilities, costs or expenses (including reasonable attorneys’ fees and costs of suit/arbitration) arising out of or in connection with any act or omission by you, including, without limitation, your breach of any term of this agreement.
With respect to any claim that might give rise to your liability as an indemnitor, RC will (a) have the right to fully participate in the litigation of such claim with counsel selected by you or your organization, and approved by RC, at no expense to RC; and (b) not be obligated, without its consent, to participate in any settlement of such claim.
13. AGREEMENT
Submission of your request and acceptance and use of RC events credentials constitutes your agreement to abide by the terms and conditions contained herein. Failure to abide by the terms and conditions will result in loss of your photo credentials for these Events and future RC events.
If you agree to all of the terms above, please submit your request for Media Credentials.
The Media Credential Request is open from April 1st – July 1st. RollerCon reserves the right to refuse media pass privileges for any reason at our discretion.