Coaches & Seminar Leaders
You want to coach or lead a seminar or workshop – awesome! Here’s what to do. Please read this before you email us!
- First, sign up to join our Staff. We use online staffing software called Volgistics to help us manage hours and schedules and more. You don’t need to sign up every year – just the one time. After that, you can just log in.
- Check the boxes for the departments you’re qualified for and interested in. Some departments require certifications or training (like EMT), or previous experience or vetting (like on skates coaching). If you’ve checked the box and more info is required, we’ll let you know.
- We’ll post a link HERE in the Spring to submit classes for scheduling consideration.
- The training & seminar schedules will be released by June 14th.
- See our timeline for more info about other schedules.
How do you decide what / when to schedule?
We have traditionally scheduled almost all seminars, and off-skates athletic classes, and even solicited a few we really wanted to see happen. On skates classes are scheduled using a combination of the feedback we’ve had from prior years, our schedulers’ judgments of the coaches’ skills (we have “secret shoppers” in many of the classes every year), and our schedulers’ knowledge and intuition of our coaches’ other schedules. We schedule returning coaches first and most often. We typically schedule popular classes more than once, and also at off-peak hours to help cut down on massive class sizes. New or unfamiliar coaches are often scheduled in off-peak hours, as well. Coaches who get less than stellar reviews from our attendees (which is very rare) are not scheduled again. That said, we do not schedule every on skates session, usually because we get a glut of sessions tackling the same subject (last year that was nutrition; we scheduled the nutritionists with certifications first). But that was a bit of an anomaly – usually nearly all classroom seminars DO get scheduled. We tend to be pickier about on-skates because we don’t have enough room / time to accommodate all.
How will I know if my class is scheduled?
You will receive an email when your class is scheduled. If you’re a g-calendar user and you do not live in the PST time zone, your g-calendar will probably adjust the notification to YOUR time zone. The Las Vegas time of the session will be in the email for your reference. Please check the Vegas time against the rest of your schedule and **email** firstname.lastname@example.org if you have a conflict. If you email early in the scheduling process, it’s easy to move. It gets much harder later. Please note that you must email to get your class changed. Please do not facebook message anyone, or assume that we’ll change the schedule if you refuse the calendar invitation – we really need you to email email@example.com for schedule change requests.
How does compensation work for coaches and seminar leaders?
Like all volunteers, Coaches and seminar leaders hours count towards discounts and free tickets that can be used during the next two year’s events (any of them). Coaches and seminar leaders also get all of the additional non-financial benefits of volunteering, including limited-edition staff shirts, staff raffle prizes and more. First-year coaches & seminar leaders must have a pass, and are compensated on the same rolling schedule as all other volunteer shifts, except that their class session hours are counted double. Returning On-Skates Coaches and the rare experienced and/or well-proven first year coach can earn a free pass and additional compensation, depending on the coach, their experience and training, and how many hours they coach. General volunteer compensation info. (Double) Training hours are combined with any other (single) volunteer hours worked, as well.
- You must clock in to get credit for your hours.
- Barring unusual circumstances (like injury), If you cancel a class on the same day, you are not eligible for ANY coach compensation. Ask the people who have stood in line for 2 hours to go to your class and you will understand why.
* Clocking in and out using Volgistics
All staff members get a login so that they can clock in and out at Volunteer Check In (VCI). With 700+ staff members working thousands of shifts and hours, Volgistics is our ONLY method of keeping track of everyone so they all get the compensation they’ve earned.We do our best to manually add and adjust hours after the fact when we can, but Volunteers that do not clock in and out might not get credit for their hours. If you forget, please get with VCI immediately to adjust the hours at RollerCon, preferably the same day. If you have questions or problems, the fine folks at VCI will be happy to help you.
Sessions we’d like to see this year include all of the usual and anything you’re good at teaching, PLUS:
- We LOVE Bi-lingual coaches!
- Specialized advanced classes that address ways to do things for people of certain sizes / skill sets, like:
- Using size to your advantage (big or small)
- Any class that specifically works on new or confusing rule scenarios at every level, for example:
- Countering braced wall blocking
- Jam Line start pack dynamics
- Beginner / intermediate strategy (walls, teamwork, etc) for isolated teams (especially awesome if the coach is bilingual)
Off-Skates – everything from yoga to boot camp and everything in between. Stretching. Mitigating or recovering from injury. Strength building. EVERYTHING. We never have enough off-skates sessions to meet the demand. We’d really like to see more low impact / high intensity workouts like this creative Splash & Burn led by Teflon Donna in 2012, as well.
Seminars, Workshops & Roundtables
– We’ll schedule almost anything. We have a lot of space. It is suggested that if you belong to a professional group (announcers and officials, in particular) that you get with the rest of that community to determine if classes are already being planned. We usually get overlap. But we’ll schedule it all, just bring it on, even if you just want to sit around and brainstorm about something.